CITCONAsia2014Planning

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Revision as of 12:04, 21 November 2013 by AmyJulius (talk | contribs) (Created Planning Spreadsheet)
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Conference Date 1-Apr-14 11/21/13 '
Task Ideally Done Days Prior Assigned Due Date Status
Create initial website 365 1-Apr-13 DONE
Brainstorm list of Potential sponsors 270 5-Jul-13
Find Venue Coordinator 270 5-Jul-13 Done
Contact Sponsors 260 15-Jul-13
Contact Pragmatic Programmer for Book Give Aways 260 15-Jul-13
Contact Gift Sponsors 260 15-Jul-13
Follow up with potential Sponsors 250 25-Jul-13
Create list of places to advertise 250 25-Jul-13
Locate Venue 240 4-Aug-13 DONE
Confirm Venue 180 3-Oct-13
Get Point of Contact at the Venue 180 3-Oct-13
Check with Venue on Preferred Catering 180 3-Oct-13
Contact Potential Caterers 180 3-Oct-13
Determine Shipping address for delegate goodies 180 3-Oct-13
Confirm AV Details at Venue 180 3-Oct-13
Confirm Building access at Venue 180 3-Oct-13
Find local coordinator 180 3-Oct-13
Get Address Details from Venue 180 3-Oct-13
Update website with Venue details 179 4-Oct-13
Open Registration 150 2-Nov-13
Post round one of advertisements 149 3-Nov-13
Send email regarding shirt color 90 1-Jan-14
Finalize Catering Choice 60 31-Jan-14
Post round two of advertisements 60 31-Jan-14
Update Wiki with registrants 60 31-Jan-14
Send Shipping details to all sponsors 60 31-Jan-14
Send First Reminder Email to Registrants 30 2-Mar-14
Order shirts (and volunteer shirts) 30 2-Mar-14
Create Posters 30 2-Mar-14
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) 30 2-Mar-14
Book Travel for Organizers 30 2-Mar-14
Update Wiki with Registrants 30 2-Mar-14
Print Prize Certificates 30 2-Mar-14
Print Name Badges 30 2-Mar-14
Finalize Numbers with Caterer 7 25-Mar-14
Close Registration 7 25-Mar-14
Send Second Reminder Email to Registrants 7 25-Mar-14
Update Wiki with Registrants 7 25-Mar-14
Day of Reminder 1 31-Mar-14
Walk through at the venue 1 31-Mar-14
Pay Caterer 1 31-Mar-14