CITCONANZ2014Planning

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Revision as of 11:16, 23 January 2014 by AmyJulius (talk | contribs) (Updated the planning Spreadsheet)
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Conference Date 2/21/14 1/23/14 '
Task Ideally Done Days Prior Assigned Due Date Status
Create initial website 365 2/21/13 DONE
Brainstorm lis of Potential sponsors 270 5/27/13 DONE
Find Venue Coordinator 270 5/27/13 DONE
Contact Sponsors 260 6/6/13 Done
Contact Pragmatic Programmer for Book Give Aways 260 6/6/13
Contact Gift Sponsors 260 6/6/13
Follow up with potential Sponsors 250 6/16/13 Done
Create list of places to advertise 250 6/16/13 Done
Locate Venue 240 6/26/13 DONE
Confirm Venue 180 8/25/13 DONE
Get Point of Contact at the Venue 180 8/25/13 Done
Check with Venue on Preferred Catering 180 8/25/13 In-Progress
Contact Potential Caterers 180 8/25/13
Determine Shipping address for delegate goodies 180 8/25/13 In-Progress
Confirm AV Details at Venue 180 8/25/13 In-Progress
Confirm Building access at Venue 180 8/25/13 In-Progress
Find local coordinator 180 8/25/13 Done
Get Address Details from Venue 180 8/25/13 Done
Update website with Venue details 179 8/26/13 Done
Open Registration 150 9/24/13 Done
Post round one of advertisements 149 9/25/13 Done
Send email regarding shirt color 90 11/23/13 Done
Finalize Catering Choice 60 12/23/13
Post round two of advertisements 60 12/23/13
Update Wiki with registrants 60 12/23/13
Send Shipping details to all sponsors 60 12/23/13
Send First Reminder Email to Registrants 30 1/22/14
Order shirts (and volunteer shirts) 30 1/22/14
Create Posters 30 1/22/14
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) 30 1/22/14
Book Travel for Organizers 30 1/22/14 In - Progress
Update Wiki with Registrants 30 1/22/14
Print Prize Certificates 30 1/22/14
Print Name Badges 30 1/22/14
Finalize Numbers with Caterer 7 2/14/14
Close Registration 7 2/14/14
Send Second Reminder Email to Registrants 7 2/14/14
Update Wiki with Registrants 7 2/14/14
Day of Reminder 1 2/20/14
Walk through at the venue 1 2/20/14
Pay Caterer 1 2/20/14