CITCONEurope2014Planning: Difference between revisions

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Created Planning Spreadsheet
 
Updated Planning Spreadsheet
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{| {{table}}
{| {{table}}
| align="center" style="background:#f0f0f0;"|'''Conference Date'''
| align="center" style="background:#f0f0f0;"|'''Conference Date'''
| align="center" style="background:#f0f0f0;"|'''9/19/14'''
| align="center" style="background:#f0f0f0;"|'''10/17/14'''
| align="center" style="background:#f0f0f0;"|'''2/5/14'''
| align="center" style="background:#f0f0f0;"|'''3/25/14'''
| align="center" style="background:#f0f0f0;"|''''''
| align="center" style="background:#f0f0f0;"|''''''
|-
|-
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| Task||Ideally Done Days Prior||Assigned Due Date||Status
| Task||Ideally Done Days Prior||Assigned Due Date||Status
|-
|-
| Update initial website||365||9/19/13||
| Update initial website||365||10/17/13||DONE
|-
|-
| Brainstorm lis of Potential sponsors||270||12/23/13||
| Update CITCON Facebook page||365||10/17/13||DONE
|-
|-
| Find Venue Coordinator||270||12/23/13||DONE
| Update OIF Sponsored Events page||270||1/20/14||
|-
|-
| Contact Sponsors||260||1/2/14||
| Brainstorm lis of Potential sponsors||270||1/20/14||IN-PROGRESS
|-
|-
| Contact Pragmatic Programmer for Book Give Aways||260||1/2/14||DONE  
| Find Venue Coordinator||270||1/20/14||DONE
|-
|-
| Contact Gift Sponsors||260||1/2/14||
| Contact Sponsors||260||1/30/14||IN-PROGRESS
|-
|-
| Follow up with potential Sponsors||250||1/12/14||
| Contact Pragmatic Programmer for Book Give Aways||260||1/30/14||DONE
|-
|-
| Create list of places to advertise||250||1/12/14||
| Contact Gift Sponsors||260||1/30/14||
|-
|-
| Locate Venue||240||1/22/14||DONE
| Follow up with potential Sponsors||250||2/9/14||
|-
|-
| Confirm Venue||180||3/23/14||
| Create list of places to advertise||250||2/9/14||
|-
|-
| Get Point of Contact at the Venue||180||3/23/14||
| Locate Venue||240||2/19/14||DONE
|-
|-
| Check with Venue on Preferred Catering||180||3/23/14||
| Confirm Venue||180||4/20/14||DONE
|-
|-
| Contact Potential Caterers||180||3/23/14||
| Get Point of Contact at the Venue||180||4/20/14||
|-
|-
| Determine Shipping address for delegate goodies||180||3/23/14||
| Conference Call with Venue Contact||180||4/20/14||
|-
|-
| Confirm AV Details at Venue||180||3/23/14||
| Check with Venue on Preferred Catering||180||4/20/14||
|-
|-
| Confirm Building access at Venue||180||3/23/14||
| Contact Potential Caterers||180||4/20/14||
|-
|-
| Find local coordinator||180||3/23/14||
| Determine Shipping address for delegate goodies||180||4/20/14||
|-
|-
| Get Address Details from Venue||180||3/23/14||
| Confirm AV Details at Venue||180||4/20/14||
|-
|-
| Update website with Venue details||179||3/24/14||
| Confirm Building access at Venue||180||4/20/14||
|-
|-
| Open Registration||150||4/22/14||
| Find local coordinator||180||4/20/14||
|-
|-
| Post round one of advertisements||149||4/23/14||
| Get Address Details from Venue||180||4/20/14||
|-
|-
| Send email regarding shirt color||90||6/21/14||
| Update website with Venue details||179||4/21/14||
|-
|-
| Finalize Catering Choice||60||7/21/14||
| Open Registration||150||5/20/14||
|-
|-
| Post round two of advertisements||60||7/21/14||
| Post round one of advertisements||149||5/21/14||
|-
|-
| Update Wiki with registrants||60||7/21/14||
| Send email regarding shirt color||90||7/19/14||
|-
|-
| Send Shipping details to all sponsors||60||7/21/14||
| Finalize Catering Choice||60||8/18/14||
|-
|-
| Send First Reminder Email to Registrants||30||8/20/14||
| Post round two of advertisements||60||8/18/14||
|-
|-
| Order shirts (and volunteer shirts)||30||8/20/14||
| Update Wiki with registrants||60||8/18/14||
|-
|-
| Create Posters||30||8/20/14||
| Send Shipping details to all sponsors||60||8/18/14||
|-
|-
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||8/20/14||
| Confirm Sponsors||30||9/17/14||
|-
|-
| Book Travel for Organizers||30||8/20/14||
| Conference Call with Venue Contact||||||
|-
|-
| Update Wiki with Registrants||30||8/20/14||
| Send First Reminder Email to Registrants||30||9/17/14||
|-
|-
| Print Prize Certificates||30||8/20/14||
| Order shirts (and volunteer shirts)||30||9/17/14||
|-
|-
| Print Name Badges||30||8/20/14||
| Create Posters||30||9/17/14||
|-
|-
| Finalize Numbers with Caterer||7||9/12/14||
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||9/17/14||
|-
|-
| Close Registration||7||9/12/14||
| Book Travel for Organizers||30||9/17/14||
|-
|-
| Send Second Reminder Email to Registrants||7||9/12/14||
| Update Wiki with Registrants||30||9/17/14||
|-
|-
| Update Wiki with Registrants||7||9/12/14||
| Print Prize Certificates||30||9/17/14||
|-
|-
| Day of Reminder||1||9/18/14||
| Print Name Badges||30||9/17/14||
|-
|-
| Walk through at the venue||1||9/18/14||
| Finalize Numbers with Caterer||7||10/10/14||
|-
|-
| Pay Caterer||1||9/18/14||
| Close Registration||7||10/10/14||
|-
| Send Second Reminder Email to Registrants||7||10/10/14||
|-
| Update Wiki with Registrants||7||10/10/14||
|-
| Day of Reminder||1||10/16/14||
|-
| Walk through at the venue||1||10/16/14||
|-
| Pay Caterer||1||10/16/14||
|-
| Send Thank Yous to Sponsors||-5||22-Oct-14||
|-
| Solicit post conference registrant contact from Sponsors||-5||22-Oct-14||
|}
|}

Revision as of 15:31, 25 March 2014

Conference Date 10/17/14 3/25/14 '
Task Ideally Done Days Prior Assigned Due Date Status
Update initial website 365 10/17/13 DONE
Update CITCON Facebook page 365 10/17/13 DONE
Update OIF Sponsored Events page 270 1/20/14
Brainstorm lis of Potential sponsors 270 1/20/14 IN-PROGRESS
Find Venue Coordinator 270 1/20/14 DONE
Contact Sponsors 260 1/30/14 IN-PROGRESS
Contact Pragmatic Programmer for Book Give Aways 260 1/30/14 DONE
Contact Gift Sponsors 260 1/30/14
Follow up with potential Sponsors 250 2/9/14
Create list of places to advertise 250 2/9/14
Locate Venue 240 2/19/14 DONE
Confirm Venue 180 4/20/14 DONE
Get Point of Contact at the Venue 180 4/20/14
Conference Call with Venue Contact 180 4/20/14
Check with Venue on Preferred Catering 180 4/20/14
Contact Potential Caterers 180 4/20/14
Determine Shipping address for delegate goodies 180 4/20/14
Confirm AV Details at Venue 180 4/20/14
Confirm Building access at Venue 180 4/20/14
Find local coordinator 180 4/20/14
Get Address Details from Venue 180 4/20/14
Update website with Venue details 179 4/21/14
Open Registration 150 5/20/14
Post round one of advertisements 149 5/21/14
Send email regarding shirt color 90 7/19/14
Finalize Catering Choice 60 8/18/14
Post round two of advertisements 60 8/18/14
Update Wiki with registrants 60 8/18/14
Send Shipping details to all sponsors 60 8/18/14
Confirm Sponsors 30 9/17/14
Conference Call with Venue Contact
Send First Reminder Email to Registrants 30 9/17/14
Order shirts (and volunteer shirts) 30 9/17/14
Create Posters 30 9/17/14
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) 30 9/17/14
Book Travel for Organizers 30 9/17/14
Update Wiki with Registrants 30 9/17/14
Print Prize Certificates 30 9/17/14
Print Name Badges 30 9/17/14
Finalize Numbers with Caterer 7 10/10/14
Close Registration 7 10/10/14
Send Second Reminder Email to Registrants 7 10/10/14
Update Wiki with Registrants 7 10/10/14
Day of Reminder 1 10/16/14
Walk through at the venue 1 10/16/14
Pay Caterer 1 10/16/14
Send Thank Yous to Sponsors -5 22-Oct-14
Solicit post conference registrant contact from Sponsors -5 22-Oct-14
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