CITCONANZ2014Planning: Difference between revisions
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Updated Planning Spreadsheet |
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| align="center" style="background:#f0f0f0;"|'''Conference Date''' | | align="center" style="background:#f0f0f0;"|'''Conference Date''' | ||
| align="center" style="background:#f0f0f0;"|'''2/21/14''' | | align="center" style="background:#f0f0f0;"|'''2/21/14''' | ||
| align="center" style="background:#f0f0f0;"|'''1/ | | align="center" style="background:#f0f0f0;"|'''1/30/14''' | ||
| align="center" style="background:#f0f0f0;"|'''''' | | align="center" style="background:#f0f0f0;"|'''''' | ||
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| Get Point of Contact at the Venue||180||8/25/13||DONE | | Get Point of Contact at the Venue||180||8/25/13||DONE | ||
|- | |- | ||
| Check with Venue on Preferred Catering||180||8/25/13|| | | Check with Venue on Preferred Catering||180||8/25/13||DONE | ||
|- | |- | ||
| Contact Potential Caterers||180||8/25/13|| | | Contact Potential Caterers||180||8/25/13||IN-PROGRESS | ||
|- | |- | ||
| Determine Shipping address for delegate goodies||180||8/25/13|| | | Determine Shipping address for delegate goodies||180||8/25/13||Done | ||
|- | |- | ||
| Confirm AV Details at Venue||180||8/25/13||IN-PROGRESS | | Confirm AV Details at Venue||180||8/25/13||IN-PROGRESS | ||
| Line 55: | Line 55: | ||
| Finalize Catering Choice||60||12/23/13|| | | Finalize Catering Choice||60||12/23/13|| | ||
|- | |- | ||
| Post round two of advertisements||60||12/23/13|| | | Post round two of advertisements||60||12/23/13||DONE | ||
|- | |- | ||
| Update Wiki with registrants||60||12/23/13|| | | Update Wiki with registrants||60||12/23/13||DONE | ||
|- | |- | ||
| Send Shipping details to all sponsors||60||12/23/13|| | | Send Shipping details to all sponsors||60||12/23/13||DONE | ||
|- | |- | ||
| Send First Reminder Email to Registrants||30||1/22/14|| | | Send First Reminder Email to Registrants||30||1/22/14|| | ||
|- | |- | ||
| Order shirts (and volunteer shirts)||30||1/22/14|| | | Order shirts (and volunteer shirts)||30||1/22/14||DONE | ||
|- | |- | ||
| Create Posters||30||1/22/14|| | | Create Posters||30||1/22/14||DONE | ||
|- | |- | ||
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||1/22/14|| | | Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||1/22/14|| | ||
Revision as of 10:29, 30 January 2014
| Conference Date | 2/21/14 | 1/30/14 | ' |
| Task | Ideally Done Days Prior | Assigned Due Date | Status |
| Create initial website | 365 | 2/21/13 | DONE |
| Brainstorm lis of Potential sponsors | 270 | 5/27/13 | DONE |
| Find Venue Coordinator | 270 | 5/27/13 | DONE |
| Contact Sponsors | 260 | 6/6/13 | DONE |
| Contact Pragmatic Programmer for Book Give Aways | 260 | 6/6/13 | |
| Contact Gift Sponsors | 260 | 6/6/13 | |
| Follow up with potential Sponsors | 250 | 6/16/13 | DONE |
| Create list of places to advertise | 250 | 6/16/13 | DONE |
| Locate Venue | 240 | 6/26/13 | DONE |
| Confirm Venue | 180 | 8/25/13 | DONE |
| Get Point of Contact at the Venue | 180 | 8/25/13 | DONE |
| Check with Venue on Preferred Catering | 180 | 8/25/13 | DONE |
| Contact Potential Caterers | 180 | 8/25/13 | IN-PROGRESS |
| Determine Shipping address for delegate goodies | 180 | 8/25/13 | Done |
| Confirm AV Details at Venue | 180 | 8/25/13 | IN-PROGRESS |
| Confirm Building access at Venue | 180 | 8/25/13 | IN-PROGRESS |
| Find local coordinator | 180 | 8/25/13 | DONE |
| Get Address Details from Venue | 180 | 8/25/13 | DONE |
| Update website with Venue details | 179 | 8/26/13 | DONE |
| Open Registration | 150 | 9/24/13 | DONE |
| Post round one of advertisements | 149 | 9/25/13 | DONE |
| Send email regarding shirt color | 90 | 11/23/13 | DONE |
| Finalize Catering Choice | 60 | 12/23/13 | |
| Post round two of advertisements | 60 | 12/23/13 | DONE |
| Update Wiki with registrants | 60 | 12/23/13 | DONE |
| Send Shipping details to all sponsors | 60 | 12/23/13 | DONE |
| Send First Reminder Email to Registrants | 30 | 1/22/14 | |
| Order shirts (and volunteer shirts) | 30 | 1/22/14 | DONE |
| Create Posters | 30 | 1/22/14 | DONE |
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) | 30 | 1/22/14 | |
| Book Travel for Organizers | 30 | 1/22/14 | IN-PROGRESS |
| Update Wiki with Registrants | 30 | 1/22/14 | |
| Print Prize Certificates | 30 | 1/22/14 | |
| Print Name Badges | 30 | 1/22/14 | |
| Finalize Numbers with Caterer | 7 | 2/14/14 | |
| Close Registration | 7 | 2/14/14 | |
| Send Second Reminder Email to Registrants | 7 | 2/14/14 | |
| Update Wiki with Registrants | 7 | 2/14/14 | |
| Day of Reminder | 1 | 2/20/14 | |
| Walk through at the venue | 1 | 2/20/14 | |
| Pay Caterer | 1 | 2/20/14 |
