CITCONAsia2014Planning: Difference between revisions

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Created Planning Spreadsheet
 
Updated Planning Spreadsheet
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{| {{table}}
{| {{table}}
| align="center" style="background:#f0f0f0;"|'''Conference Date'''
| align="center" style="background:#f0f0f0;"|'''Conference Date'''
| align="center" style="background:#f0f0f0;"|'''1-Apr-14'''
| align="center" style="background:#f0f0f0;"|'''7-Oct-14'''
| align="center" style="background:#f0f0f0;"|'''11/21/13'''
| align="center" style="background:#f0f0f0;"|'''2/4/14'''
| align="center" style="background:#f0f0f0;"|''''''
| align="center" style="background:#f0f0f0;"|''''''
|-
|-
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| Task||Ideally Done Days Prior||Assigned Due Date||Status
| Task||Ideally Done Days Prior||Assigned Due Date||Status
|-
|-
| Create initial website||365||1-Apr-13||DONE
| Update initial website||365||7-Oct-13||
|-
|-
| Brainstorm list of Potential sponsors||270||5-Jul-13||
| Brainstorm list of Potential sponsors||270||10-Jan-14||
|-
|-
| Find Venue Coordinator||270||5-Jul-13||Done
| Find Venue Coordinator||270||10-Jan-14||DONE
|-
|-
| Contact Sponsors||260||15-Jul-13||
| Contact Sponsors||260||20-Jan-14||
|-
|-
| Contact Pragmatic Programmer for Book Give Aways||260||15-Jul-13||
| Contact Pragmatic Programmer for Book Give Aways||260||20-Jan-14||
|-
|-
| Contact Gift Sponsors||260||15-Jul-13||
| Contact Gift Sponsors||260||20-Jan-14||
|-
|-
| Follow up with potential Sponsors||250||25-Jul-13||
| Follow up with potential Sponsors||250||30-Jan-14||
|-
|-
| Create list of places to advertise||250||25-Jul-13||
| Create list of places to advertise||250||30-Jan-14||
|-
|-
| Locate Venue||240||4-Aug-13||DONE
| Locate Venue||240||9-Feb-14||DONE
|-
|-
| Confirm Venue||180||3-Oct-13||
| Confirm Venue||180||10-Apr-14||
|-
|-
| Get Point of Contact at the Venue||180||3-Oct-13||
| Get Point of Contact at the Venue||180||10-Apr-14||
|-
|-
| Check with Venue on Preferred Catering||180||3-Oct-13||
| Check with Venue on Preferred Catering||180||10-Apr-14||
|-
|-
| Contact Potential Caterers||180||3-Oct-13||
| Contact Potential Caterers||180||10-Apr-14||
|-
|-
| Determine Shipping address for delegate goodies||180||3-Oct-13||
| Determine Shipping address for delegate goodies||180||10-Apr-14||
|-
|-
| Confirm AV Details at Venue||180||3-Oct-13||
| Confirm AV Details at Venue||180||10-Apr-14||
|-
|-
| Confirm Building access at Venue||180||3-Oct-13||
| Confirm Building access at Venue||180||10-Apr-14||
|-
|-
| Find local coordinator||180||3-Oct-13||
| Find local coordinator||180||10-Apr-14||
|-
|-
| Get Address Details from Venue||180||3-Oct-13||
| Get Address Details from Venue||180||10-Apr-14||
|-
|-
| Update website with Venue details||179||4-Oct-13||
| Update website with Venue details||179||11-Apr-14||
|-
|-
| Open Registration||150||2-Nov-13||
| Open Registration||150||10-May-14||
|-
|-
| Post round one of advertisements||149||3-Nov-13||
| Post round one of advertisements||149||11-May-14||
|-
|-
| Send email regarding shirt color||90||1-Jan-14||
| Send email regarding shirt color||90||9-Jul-14||
|-
|-
| Finalize Catering Choice||60||31-Jan-14||
| Finalize Catering Choice||60||8-Aug-14||
|-
|-
| Post round two of advertisements||60||31-Jan-14||
| Post round two of advertisements||60||8-Aug-14||
|-
|-
| Update Wiki with registrants||60||31-Jan-14||
| Update Wiki with registrants||60||8-Aug-14||
|-
|-
| Send Shipping details to all sponsors||60||31-Jan-14||
| Send Shipping details to all sponsors||60||8-Aug-14||
|-
|-
| Send First Reminder Email to Registrants||30||2-Mar-14||
| Send First Reminder Email to Registrants||30||7-Sep-14||
|-
|-
| Order shirts (and volunteer shirts)||30||2-Mar-14||
| Order shirts (and volunteer shirts)||30||7-Sep-14||
|-
|-
| Create Posters||30||2-Mar-14||
| Create Posters||30||7-Sep-14||
|-
|-
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||2-Mar-14||
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||7-Sep-14||
|-
|-
| Book Travel for Organizers||30||2-Mar-14||
| Book Travel for Organizers||30||7-Sep-14||
|-
|-
| Update Wiki with Registrants||30||2-Mar-14||
| Update Wiki with Registrants||30||7-Sep-14||
|-
|-
| Print Prize Certificates||30||2-Mar-14||
| Print Prize Certificates||30||7-Sep-14||
|-
|-
| Print Name Badges||30||2-Mar-14||
| Print Name Badges||30||7-Sep-14||
|-
|-
| Finalize Numbers with Caterer||7||25-Mar-14||
| Finalize Numbers with Caterer||7||30-Sep-14||
|-
|-
| Close Registration||7||25-Mar-14||
| Close Registration||7||30-Sep-14||
|-
|-
| Send Second Reminder Email to Registrants||7||25-Mar-14||
| Send Second Reminder Email to Registrants||7||30-Sep-14||
|-
|-
| Update Wiki with Registrants||7||25-Mar-14||
| Update Wiki with Registrants||7||30-Sep-14||
|-
|-
| Day of Reminder||1||31-Mar-14||
| Day of Reminder||1||6-Oct-14||
|-
|-
| Walk through at the venue||1||31-Mar-14||
| Walk through at the venue||1||6-Oct-14||
|-
|-
| Pay Caterer||1||31-Mar-14||
| Pay Caterer||1||6-Oct-14||
|}
|}

Revision as of 19:38, 4 February 2014

Conference Date 7-Oct-14 2/4/14 '
Task Ideally Done Days Prior Assigned Due Date Status
Update initial website 365 7-Oct-13
Brainstorm list of Potential sponsors 270 10-Jan-14
Find Venue Coordinator 270 10-Jan-14 DONE
Contact Sponsors 260 20-Jan-14
Contact Pragmatic Programmer for Book Give Aways 260 20-Jan-14
Contact Gift Sponsors 260 20-Jan-14
Follow up with potential Sponsors 250 30-Jan-14
Create list of places to advertise 250 30-Jan-14
Locate Venue 240 9-Feb-14 DONE
Confirm Venue 180 10-Apr-14
Get Point of Contact at the Venue 180 10-Apr-14
Check with Venue on Preferred Catering 180 10-Apr-14
Contact Potential Caterers 180 10-Apr-14
Determine Shipping address for delegate goodies 180 10-Apr-14
Confirm AV Details at Venue 180 10-Apr-14
Confirm Building access at Venue 180 10-Apr-14
Find local coordinator 180 10-Apr-14
Get Address Details from Venue 180 10-Apr-14
Update website with Venue details 179 11-Apr-14
Open Registration 150 10-May-14
Post round one of advertisements 149 11-May-14
Send email regarding shirt color 90 9-Jul-14
Finalize Catering Choice 60 8-Aug-14
Post round two of advertisements 60 8-Aug-14
Update Wiki with registrants 60 8-Aug-14
Send Shipping details to all sponsors 60 8-Aug-14
Send First Reminder Email to Registrants 30 7-Sep-14
Order shirts (and volunteer shirts) 30 7-Sep-14
Create Posters 30 7-Sep-14
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) 30 7-Sep-14
Book Travel for Organizers 30 7-Sep-14
Update Wiki with Registrants 30 7-Sep-14
Print Prize Certificates 30 7-Sep-14
Print Name Badges 30 7-Sep-14
Finalize Numbers with Caterer 7 30-Sep-14
Close Registration 7 30-Sep-14
Send Second Reminder Email to Registrants 7 30-Sep-14
Update Wiki with Registrants 7 30-Sep-14
Day of Reminder 1 6-Oct-14
Walk through at the venue 1 6-Oct-14
Pay Caterer 1 6-Oct-14
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