CITCONEurope2014Planning

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Conference Date 9/19/14 6/18/14 '
Task Ideally Done Days Prior Assigned Due Date Status
Update initial website 365 9/19/13 DONE
Update CITCON Facebook page 365 9/19/13 DONE
Update OIF Sponsored Events page 270 12/23/13
Brainstorm lis of Potential sponsors 270 12/23/13 DONE
Find Venue Coordinator 270 12/23/13 DONE
Contact Sponsors 260 1/2/14 IN-PROGRESS
Contact Pragmatic Programmer for Book Give Aways 260 1/2/14 DONE
Contact Gift Sponsors 260 1/2/14
Follow up with potential Sponsors 250 1/12/14 IN-PROGRESS
Create list of places to advertise 250 1/12/14 IN-PROGRESS
Locate Venue 240 1/22/14 DONE
Confirm Venue 180 3/23/14 DONE
Get Point of Contact at the Venue 180 3/23/14
Conference Call with Venue Contact 180 3/23/14
Check with Venue on Preferred Catering 180 3/23/14
Contact Potential Caterers 180 3/23/14
Determine Shipping address for delegate goodies 180 3/23/14
Confirm AV Details at Venue 180 3/23/14
Confirm Building access at Venue 180 3/23/14
Find local coordinator 180 3/23/14 DONE
Get Address Details from Venue 180 3/23/14 DONE
Update website with Venue details 179 3/24/14
Open Registration 150 4/22/14 DONE
Post round one of advertisements 149 4/23/14
Send email regarding shirt color 90 6/21/14
Finalize Catering Choice 60 7/21/14
Post round two of advertisements 60 7/21/14
Update Wiki with registrants 60 7/21/14
Send Shipping details to all sponsors 60 7/21/14
Confirm Sponsors 30 8/20/14
Conference Call with Venue Contact
Send First Reminder Email to Registrants 30 8/20/14
Order shirts (and volunteer shirts) 30 8/20/14
Create Posters 30 8/20/14
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) 30 8/20/14
Book Travel for Organizers 30 8/20/14
Update Wiki with Registrants 30 8/20/14
Print Prize Certificates 30 8/20/14
Print Name Badges 30 8/20/14
Finalize Numbers with Caterer 7 9/12/14
Close Registration 7 9/12/14
Send Second Reminder Email to Registrants 7 9/12/14
Update Wiki with Registrants 7 9/12/14
Day of Reminder 1 9/18/14
Walk through at the venue 1 9/18/14
Pay Caterer 1 9/18/14
Send Thank Yous to Sponsors -5 24-Sep-14
Solicit post conference registrant contact from Sponsors -5 24-Sep-14