CITCONAsia2014Planning
From CitconWiki
| Conference Date | 6-Feb-15 | 1/7/15 | ' |
| Task | Ideally Done Days Prior | Assigned Due Date | Status |
| Update initial website | 365 | 6-Feb-14 | DONE |
| Add Event to CITCON Facebook Page | 365 | 6-Feb-14 | Done |
| Update OIF Sponsored Events Page | 270 | 12-May-14 | |
| Brainstorm list of Potential sponsors | 270 | 12-May-14 | Done |
| Find Venue Coordinator | 270 | 12-May-14 | Done |
| Contact Sponsors | 260 | 22-May-14 | |
| Contact Pragmatic Programmer for Book Give Aways | 260 | 22-May-14 | Done |
| Contact Gift Sponsors | 260 | 22-May-14 | |
| Follow up with potential Sponsors | 250 | 1-Jun-14 | |
| Create list of places to advertise | 250 | 1-Jun-14 | |
| Locate Venue | 240 | 11-Jun-14 | DONE |
| Confirm Venue | 180 | 10-Aug-14 | Done |
| Get Point of Contact at the Venue | 180 | 10-Aug-14 | |
| Conference Call with Venue Contact | 180 | 8/10/14 | |
| Check with Venue on Preferred Catering | 180 | 10-Aug-14 | |
| Contact Potential Caterers | 180 | 10-Aug-14 | |
| Determine Shipping address for delegate goodies | 180 | 10-Aug-14 | |
| Confirm AV Details at Venue | 180 | 10-Aug-14 | |
| Confirm Building access at Venue | 180 | 10-Aug-14 | |
| Find local coordinator | 180 | 10-Aug-14 | |
| Get Address Details from Venue | 180 | 10-Aug-14 | |
| Update website with Venue details | 179 | 11-Aug-14 | Done |
| Open Registration | 150 | 9-Sep-14 | Done |
| Post round one of advertisements | 149 | 10-Sep-14 | |
| Send email regarding shirt color | 90 | 8-Nov-14 | |
| Finalize Catering Choice | 60 | 8-Dec-14 | |
| Post round two of advertisements | 60 | 8-Dec-14 | |
| Update Wiki with registrants | 60 | 8-Dec-14 | Done |
| Send Shipping details to all sponsors | 60 | 8-Dec-14 | |
| Confirm Sponsors | 30 | 7-Jan-15 | |
| Conference Call with Venue Contact | |||
| Send First Reminder Email to Registrants | 30 | 7-Jan-15 | |
| Order shirts (and volunteer shirts) | 30 | 7-Jan-15 | |
| Create Posters | 30 | 7-Jan-15 | |
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) | 30 | 7-Jan-15 | |
| Book Travel for Organizers | 30 | 7-Jan-15 | |
| Update Wiki with Registrants | 30 | 7-Jan-15 | |
| Print Prize Certificates | 30 | 7-Jan-15 | |
| Print Name Badges | 30 | 7-Jan-15 | |
| Finalize Numbers with Caterer | 7 | 30-Jan-15 | |
| Close Registration | 7 | 30-Jan-15 | |
| Send Second Reminder Email to Registrants | 7 | 30-Jan-15 | |
| Update Wiki with Registrants | 7 | 30-Jan-15 | |
| Day of Reminder | 1 | 5-Feb-15 | |
| Walk through at the venue | 1 | 5-Feb-15 | |
| Pay Caterer | 1 | 5-Feb-15 | |
| Send Thank Yous to Sponsors | -5 | 11-Feb-15 | |
| Solicit post conference registrant contact from Sponsors | -5 | 11-Feb-15 |
