CITCONAsia2014Planning
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Conference Date | 6-Feb-15 | 1/7/15 | ' |
Task | Ideally Done Days Prior | Assigned Due Date | Status |
Update initial website | 365 | 6-Feb-14 | DONE |
Add Event to CITCON Facebook Page | 365 | 6-Feb-14 | Done |
Update OIF Sponsored Events Page | 270 | 12-May-14 | |
Brainstorm list of Potential sponsors | 270 | 12-May-14 | Done |
Find Venue Coordinator | 270 | 12-May-14 | Done |
Contact Sponsors | 260 | 22-May-14 | |
Contact Pragmatic Programmer for Book Give Aways | 260 | 22-May-14 | Done |
Contact Gift Sponsors | 260 | 22-May-14 | |
Follow up with potential Sponsors | 250 | 1-Jun-14 | |
Create list of places to advertise | 250 | 1-Jun-14 | |
Locate Venue | 240 | 11-Jun-14 | DONE |
Confirm Venue | 180 | 10-Aug-14 | Done |
Get Point of Contact at the Venue | 180 | 10-Aug-14 | |
Conference Call with Venue Contact | 180 | 8/10/14 | |
Check with Venue on Preferred Catering | 180 | 10-Aug-14 | |
Contact Potential Caterers | 180 | 10-Aug-14 | |
Determine Shipping address for delegate goodies | 180 | 10-Aug-14 | |
Confirm AV Details at Venue | 180 | 10-Aug-14 | |
Confirm Building access at Venue | 180 | 10-Aug-14 | |
Find local coordinator | 180 | 10-Aug-14 | |
Get Address Details from Venue | 180 | 10-Aug-14 | |
Update website with Venue details | 179 | 11-Aug-14 | Done |
Open Registration | 150 | 9-Sep-14 | Done |
Post round one of advertisements | 149 | 10-Sep-14 | |
Send email regarding shirt color | 90 | 8-Nov-14 | |
Finalize Catering Choice | 60 | 8-Dec-14 | |
Post round two of advertisements | 60 | 8-Dec-14 | |
Update Wiki with registrants | 60 | 8-Dec-14 | Done |
Send Shipping details to all sponsors | 60 | 8-Dec-14 | |
Confirm Sponsors | 30 | 7-Jan-15 | |
Conference Call with Venue Contact | |||
Send First Reminder Email to Registrants | 30 | 7-Jan-15 | |
Order shirts (and volunteer shirts) | 30 | 7-Jan-15 | |
Create Posters | 30 | 7-Jan-15 | |
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) | 30 | 7-Jan-15 | |
Book Travel for Organizers | 30 | 7-Jan-15 | |
Update Wiki with Registrants | 30 | 7-Jan-15 | |
Print Prize Certificates | 30 | 7-Jan-15 | |
Print Name Badges | 30 | 7-Jan-15 | |
Finalize Numbers with Caterer | 7 | 30-Jan-15 | |
Close Registration | 7 | 30-Jan-15 | |
Send Second Reminder Email to Registrants | 7 | 30-Jan-15 | |
Update Wiki with Registrants | 7 | 30-Jan-15 | |
Day of Reminder | 1 | 5-Feb-15 | |
Walk through at the venue | 1 | 5-Feb-15 | |
Pay Caterer | 1 | 5-Feb-15 | |
Send Thank Yous to Sponsors | -5 | 11-Feb-15 | |
Solicit post conference registrant contact from Sponsors | -5 | 11-Feb-15 |