Difference between revisions of "CITCONAsia2014Planning"

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(Updated Planning Spreadsheet)
(Updated Planning Spreadsheet)
 
Line 1: Line 1:
 
{| {{table}}
 
{| {{table}}
 
| align="center" style="background:#f0f0f0;"|'''Conference Date'''
 
| align="center" style="background:#f0f0f0;"|'''Conference Date'''
−
| align="center" style="background:#f0f0f0;"|'''7-Oct-14'''
+
| align="center" style="background:#f0f0f0;"|'''6-Feb-15'''
−
| align="center" style="background:#f0f0f0;"|'''2/4/14'''
+
| align="center" style="background:#f0f0f0;"|'''1/7/15'''
 
| align="center" style="background:#f0f0f0;"|''''''
 
| align="center" style="background:#f0f0f0;"|''''''
 
|-
 
|-
Line 9: Line 9:
 
| Task||Ideally Done Days Prior||Assigned Due Date||Status
 
| Task||Ideally Done Days Prior||Assigned Due Date||Status
 
|-
 
|-
−
| Update initial website||365||7-Oct-13||
+
| Update initial website||365||6-Feb-14||DONE
 
|-
 
|-
−
| Brainstorm list of Potential sponsors||270||10-Jan-14||
+
| Add Event to CITCON Facebook Page||365||6-Feb-14||Done
 
|-
 
|-
−
| Find Venue Coordinator||270||10-Jan-14||DONE
+
| Update OIF Sponsored Events Page||270||12-May-14||
 
|-
 
|-
−
| Contact Sponsors||260||20-Jan-14||
+
| Brainstorm list of Potential sponsors||270||12-May-14||Done
 
|-
 
|-
−
| Contact Pragmatic Programmer for Book Give Aways||260||20-Jan-14||
+
| Find Venue Coordinator||270||12-May-14||Done
 
|-
 
|-
−
| Contact Gift Sponsors||260||20-Jan-14||
+
| Contact Sponsors||260||22-May-14||
 
|-
 
|-
−
| Follow up with potential Sponsors||250||30-Jan-14||
+
| Contact Pragmatic Programmer for Book Give Aways||260||22-May-14||Done
 
|-
 
|-
−
| Create list of places to advertise||250||30-Jan-14||
+
| Contact Gift Sponsors||260||22-May-14||
 
|-
 
|-
−
| Locate Venue||240||9-Feb-14||DONE
+
| Follow up with potential Sponsors||250||1-Jun-14||
 
|-
 
|-
−
| Confirm Venue||180||10-Apr-14||
+
| Create list of places to advertise||250||1-Jun-14||
 
|-
 
|-
−
| Get Point of Contact at the Venue||180||10-Apr-14||
+
| Locate Venue||240||11-Jun-14||DONE
 
|-
 
|-
−
| Check with Venue on Preferred Catering||180||10-Apr-14||
+
| Confirm Venue||180||10-Aug-14||Done
 
|-
 
|-
−
| Contact Potential Caterers||180||10-Apr-14||
+
| Get Point of Contact at the Venue||180||10-Aug-14||
 
|-
 
|-
−
| Determine Shipping address for delegate goodies||180||10-Apr-14||
+
| Conference Call with Venue Contact||180||8/10/14||
 
|-
 
|-
−
| Confirm AV Details at Venue||180||10-Apr-14||
+
| Check with Venue on Preferred Catering||180||10-Aug-14||
 
|-
 
|-
−
| Confirm Building access at Venue||180||10-Apr-14||
+
| Contact Potential Caterers||180||10-Aug-14||
 
|-
 
|-
−
| Find local coordinator||180||10-Apr-14||
+
| Determine Shipping address for delegate goodies||180||10-Aug-14||
 
|-
 
|-
−
| Get Address Details from Venue||180||10-Apr-14||
+
| Confirm AV Details at Venue||180||10-Aug-14||
 
|-
 
|-
−
| Update website with Venue details||179||11-Apr-14||
+
| Confirm Building access at Venue||180||10-Aug-14||
 
|-
 
|-
−
| Open Registration||150||10-May-14||
+
| Find local coordinator||180||10-Aug-14||
 
|-
 
|-
−
| Post round one of advertisements||149||11-May-14||
+
| Get Address Details from Venue||180||10-Aug-14||
 
|-
 
|-
−
| Send email regarding shirt color||90||9-Jul-14||
+
| Update website with Venue details||179||11-Aug-14||Done
 
|-
 
|-
−
| Finalize Catering Choice||60||8-Aug-14||
+
| Open Registration||150||9-Sep-14||Done
 
|-
 
|-
−
| Post round two of advertisements||60||8-Aug-14||
+
| Post round one of advertisements||149||10-Sep-14||
 
|-
 
|-
−
| Update Wiki with registrants||60||8-Aug-14||
+
| Send email regarding shirt color||90||8-Nov-14||
 
|-
 
|-
−
| Send Shipping details to all sponsors||60||8-Aug-14||
+
| Finalize Catering Choice||60||8-Dec-14||
 
|-
 
|-
−
| Send First Reminder Email to Registrants||30||7-Sep-14||
+
| Post round two of advertisements||60||8-Dec-14||
 
|-
 
|-
−
| Order shirts (and volunteer shirts)||30||7-Sep-14||
+
| Update Wiki with registrants||60||8-Dec-14||Done
 
|-
 
|-
−
| Create Posters||30||7-Sep-14||
+
| Send Shipping details to all sponsors||60||8-Dec-14||
 
|-
 
|-
−
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||7-Sep-14||
+
| Confirm Sponsors||30||7-Jan-15||
 
|-
 
|-
−
| Book Travel for Organizers||30||7-Sep-14||
+
| Conference Call with Venue Contact||||||
 
|-
 
|-
−
| Update Wiki with Registrants||30||7-Sep-14||
+
| Send First Reminder Email to Registrants||30||7-Jan-15||
 
|-
 
|-
−
| Print Prize Certificates||30||7-Sep-14||
+
| Order shirts (and volunteer shirts)||30||7-Jan-15||
 
|-
 
|-
−
| Print Name Badges||30||7-Sep-14||
+
| Create Posters||30||7-Jan-15||
 
|-
 
|-
−
| Finalize Numbers with Caterer||7||30-Sep-14||
+
| Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac)||30||7-Jan-15||
 
|-
 
|-
−
| Close Registration||7||30-Sep-14||
+
| Book Travel for Organizers||30||7-Jan-15||
 
|-
 
|-
−
| Send Second Reminder Email to Registrants||7||30-Sep-14||
+
| Update Wiki with Registrants||30||7-Jan-15||
 
|-
 
|-
−
| Update Wiki with Registrants||7||30-Sep-14||
+
| Print Prize Certificates||30||7-Jan-15||
 
|-
 
|-
−
| Day of Reminder||1||6-Oct-14||
+
| Print Name Badges||30||7-Jan-15||
 
|-
 
|-
−
| Walk through at the venue||1||6-Oct-14||
+
| Finalize Numbers with Caterer||7||30-Jan-15||
 
|-
 
|-
−
| Pay Caterer||1||6-Oct-14||
+
| Close Registration||7||30-Jan-15||
 +
|-
 +
| Send Second Reminder Email to Registrants||7||30-Jan-15||
 +
|-
 +
| Update Wiki with Registrants||7||30-Jan-15||
 +
|-
 +
| Day of Reminder||1||5-Feb-15||
 +
|-
 +
| Walk through at the venue||1||5-Feb-15||
 +
|-
 +
| Pay Caterer||1||5-Feb-15||
 +
|-
 +
| Send Thank Yous to Sponsors||-5||11-Feb-15||
 +
|-
 +
| Solicit post conference registrant contact from Sponsors||-5||11-Feb-15||
 
|}
 
|}

Latest revision as of 09:34, 7 January 2015

Conference Date 6-Feb-15 1/7/15 '
Task Ideally Done Days Prior Assigned Due Date Status
Update initial website 365 6-Feb-14 DONE
Add Event to CITCON Facebook Page 365 6-Feb-14 Done
Update OIF Sponsored Events Page 270 12-May-14
Brainstorm list of Potential sponsors 270 12-May-14 Done
Find Venue Coordinator 270 12-May-14 Done
Contact Sponsors 260 22-May-14
Contact Pragmatic Programmer for Book Give Aways 260 22-May-14 Done
Contact Gift Sponsors 260 22-May-14
Follow up with potential Sponsors 250 1-Jun-14
Create list of places to advertise 250 1-Jun-14
Locate Venue 240 11-Jun-14 DONE
Confirm Venue 180 10-Aug-14 Done
Get Point of Contact at the Venue 180 10-Aug-14
Conference Call with Venue Contact 180 8/10/14
Check with Venue on Preferred Catering 180 10-Aug-14
Contact Potential Caterers 180 10-Aug-14
Determine Shipping address for delegate goodies 180 10-Aug-14
Confirm AV Details at Venue 180 10-Aug-14
Confirm Building access at Venue 180 10-Aug-14
Find local coordinator 180 10-Aug-14
Get Address Details from Venue 180 10-Aug-14
Update website with Venue details 179 11-Aug-14 Done
Open Registration 150 9-Sep-14 Done
Post round one of advertisements 149 10-Sep-14
Send email regarding shirt color 90 8-Nov-14
Finalize Catering Choice 60 8-Dec-14
Post round two of advertisements 60 8-Dec-14
Update Wiki with registrants 60 8-Dec-14 Done
Send Shipping details to all sponsors 60 8-Dec-14
Confirm Sponsors 30 7-Jan-15
Conference Call with Venue Contact
Send First Reminder Email to Registrants 30 7-Jan-15
Order shirts (and volunteer shirts) 30 7-Jan-15
Create Posters 30 7-Jan-15
Check Supplies (Pens/sharpies/post-its/scissors/tape/blue tac) 30 7-Jan-15
Book Travel for Organizers 30 7-Jan-15
Update Wiki with Registrants 30 7-Jan-15
Print Prize Certificates 30 7-Jan-15
Print Name Badges 30 7-Jan-15
Finalize Numbers with Caterer 7 30-Jan-15
Close Registration 7 30-Jan-15
Send Second Reminder Email to Registrants 7 30-Jan-15
Update Wiki with Registrants 7 30-Jan-15
Day of Reminder 1 5-Feb-15
Walk through at the venue 1 5-Feb-15
Pay Caterer 1 5-Feb-15
Send Thank Yous to Sponsors -5 11-Feb-15
Solicit post conference registrant contact from Sponsors -5 11-Feb-15
Retrieved from "http://citconf.com/wiki/index.php?title=CITCONAsia2014Planning&oldid=15782"